Xero, MYOB & Reckon have revolutionised bookkeeping for business owners, with the ability to manage your accounts easily on the go.
Autofile enhances this convenience, by automating and improving your accounts payable process.
Offering seamless integration with MYOB, Xero and Reckon, the time-saving product enables you to improve your bottom line, through timely and accurate invoice processing.
For small to medium businesses using one of these financial accounting systems there is four automation options available that will dramatically improve your accounts payable processing.
Option 1 – Capture data and images
Typing in invoices is a thing of the past, with the ability to enter paper-based and digitally received creditor invoices automatically with a capture module that integrates with MYOB, Xero and Reckon.
The intelligent software automatically extracts critical invoice data, including supplier name, ABN, invoice number, invoice data, invoice amount and purchase order number. This information is then seamlessly imported into your accounting software package. Reduce data entry time and errors.
Option 2 – Verify, match data and prepare invoice layout
For high volume environments businesses may require captured data to be verified and matched, through database look-ups directly in MYOB, Xero and Reckon. This step includes verification of critical data, including supplier ABN, purchase order number and general ledger codes.
Verification can be tailored for your business, with options to match invoices against cost centres and delegate verification and validation reviews to senior accounts staff.
Different invoice layouts such as miscellaneous, service or item can also be automatically prepared and imported directly into your financial accounting system.
New supplier? No problems. The clever software allows for new suppliers to be automatically created if one does not exist in the database.
Option 3 – Invoice approvals
Invoices are then approved, based on automated rule-based workflows and work steps that include approval notifications, approval tasks and checklists and a full approval audit.
Extra approval steps can be included at this stage, for clients who want the ability to double-check information is correct.
Invoice approval is automatically captured in MYOB, Xero and Reckon, negating the need to go back and individually approve invoices for payment.
Option 4 – Digital storage
Digital archiving and smart search are the two obvious benefits of automating your accounts payable process – you save so much time and stress!
The electronic storage of documents also saves physical space and results in significant time savings, with intelligent search for document retrieval – lost, misplaced documents are a thing of the past.
Through each step of the process all aspects are recorded within detailed audit reports improving accounts payable transparency and business compliance.
Request a Demo
Would you like to see how Autofile Purchase to Pay can automate your accounts payable in 4 easy steps?
Please contact us for a demonstration of how our product can save you time and money and integrate seamlessly with your existing accounting software, including MYOB, Xero and Reckon. Click here.
Business Process Automation Case Studies
- Toronto Workers Club – here
- Sweetmans Timber – here
- Kookaburra Early Learning – here
Who are we?
Colourworks Australia has been providing leading business technology services for over 30 years. Through our product Autofile Purchase to Pay, we provide businesses of all sizes, in all industries with a complete business technology service. And as integration partners with MYOB, Reckon and Xero, you can be assured of a seamless improvement in your productivity.
Contact Colourworks Australia today on 1300 351 594 to learn more about our Autofile Purchase to Pay business technology service.