Designed for SMB owners, autofile is a simple cloud storage application for all your important business documents.
Integrated with Canon multi-function printers, you can scan documents and store them directly in your autofile cloud storage.
Or, you can simply ‘drag and drop’ documents from your computer or network into your autofile cloud storage.
Best of all autofile works where you are – as long as you have access to an internet connection you can access autofile.
Autofile is designed so that you can control who has access to each cabinet and the roles they have.
The ‘roles’ that each person has establishes what they can (and can’t) do to the documents.
Autofile utilises intelligent zonal OCR (optical character recognition).
Using intelligent zonal OCR, autofile looks for key information in the document to help you to described the document.
This key information saved in index fields to describe what the document is.
So when you need to find the document again – you just need to search for what the document is – not remember where you saved it.
You also have the option of manually entering in information to describe the document.
Autofile defines what the document is – making it easy and simple to find what you need – both when and where ever you need it.
How is this done?
Simple, each document is tagged with customisable indexed information. You name the document based on what it is. For example:
And, when you’re looking for it – you simply use this information and maybe a date rate of when it was saved – anywhere and anytime.
Autofile offers small and medium sized business owners the ability to lease their own digital storage spaces – for their business documents.
Secure access to your business documents from anywhere using any connected device.
Direct Scan to Storage
Intelligent scan & indexing of documents from Canon iR ADV multi-function devices.
Index Fields
Defines what the document is, making it easier & quicker to find.
Two Factor Authentication
Secure access for authorised users, that you control.
Mobility
Access through any internet connected device.
Automatic Audit Log
Identifies & logs who has accessed the document and when.
Document Security and Document Audit Trail
Businesses can have multiple cabinets within their autofile application – in fact you get three to begin.
Each cabinet has their own group of individuals who are authorised to access the cabinet– and you control who as access..
And, those that have access can have different roles – for example some can view, but not save documents.
Those that are not authorised at all to a cabinet will not be able to view or search documents in it – its that simple.
Importantly, autofile automatically logs anyone who has looked, modified, printed or saved a file.
Giving increased knowledge of what has happened to important business documents.
